REGULATION (EU) 2019/788 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 17 April 2019 on the European citizens’ initiative (Text with EEA relevance)
(31) Regulation (EU) 2016/679 applies to the processing of personal data carried out under this Regulation. In that respect, for the sake of legal certainty, it is appropriate to clarify that the representative of the group of organisers or, where applicable, the legal entity created for the purpose of managing the initiative, and the competent authorities of the Member States are to be considered to be the data controllers within the meaning of Regulation (EU) 2016/679 in relation to the processing of personal data when collecting statements of support, email addresses and data on the sponsors of the initiatives, and for the purposes of verification and certification of statements of support, and to specify the maximum period within which the personal data collected for the purposes of an initiative can be retained. In their capacity as data controllers, the representative of the group of organisers or, where applicable, the legal entity created for the purpose of managing the initiative, and the competent authorities of the Member States should take all appropriate measures to comply with the obligations imposed by Regulation (EU) 2016/679, in particular those relating to the lawfulness of the processing and the security of the processing activities, the provision of information and the rights of data subjects.
We want to make clear, that every national Coordinator and Substitute of our ECI should invite the activists in his country to collect signatures not only online, but also in paper form. The collected paper forms have to be sent to the national Coordinators by certified mail, only to the address, which they will give to their activists.
Example for AUSTRIA: postal address is: Postfach 21, 2345 Brunn, EBI-BGE-AT
(Box number xx, ECI-UBI-Country code)
The signed paper forms must be kept in a safe place.
For the security on paper forms, the following „Declaration for using paper form“ is important to give to the activists (in the language of the country):
„HANDLING of the paper form collection of signatures for the the EUROPEAN CITIZENS ‘INITIATIVE “START Unconditional Basic Incomes (UBI) throughout the EU” (https://europa.eu/citizens-initiative/initiatives/details/2020/000003_en)
For paper forms according to Annex III Part A or Part B of the ECI-regulations:
- All fields must be filled in! Only then is the vote valid
- Write legibly and in capital letters! Illegible are not counted.
Please point out that you can only sign once! If someone wants to sign online later or has already signed online he must not sign on paper.
- Nothing on the form may be changed or deleted on the form!
The collectors / third parties are not allowed to make copies of signed paper forms or use the data! (They are responsible for Data security)
Were to go with the filled in forms?
The paper forms which are filled in with personal data have to be send to your national coordinators. If you dont do that, they can’t be added to the total signature count. The addresses are on this special page.
At least two months after the end of the collection time, all in paper form collected signatures should be uploaded and the Commission should be informed about this. The concrete procedure will be announced later, after this is clarified with the Commission and the tests have been performed.